Virtual Assistance 101 – Part Five – Is the VA/Client Relationship Right for You?

So far we have discussed the definition of a Virtual Assistant, as well as services, rates and benefits of working with a Virtual Assistant. Today I want to talk a little bit about those who are (and aren’t) best suited to work with a Virtual Assistant.

The Virtual Assistant and client dynamic works best if the client has the following traits:

1. Somewhat technically savvy. You don’t have to be an expert on every program out there; but, you should at least be proficient with email and have a basic understanding of the internet. You should also be willing to learn and grow in your computer knowledge as needed.

2. Able to communicate well. You will be in close contact with your Virtual Assistant (usually through email) so it is important to be able to state your expectations, deadlines, and other matters clearly. If you are unable or unwilling to talk about the needs and desires of your companies, how will you expect your Virtual Assistant to assist you effectively?

3. Willing to let go. If you are controlling, arrogant or have a strong need to micromanage, there is no way your Virtual Assistant will be able to support you. She needs the freedom to do her job without the constant “mother hen” over her shoulder checking her work.

4. Willing to trust. Along the same lines, the Virtual Assistant/client partnership will prove to be difficult if you have trust issues. Trust is essential when dealing with any relationship; however, it is critical in virtual relationships. You are not there to see her as she works, so you must be willing to believe that she will do what she says she will.

5. Be willing to delegate. If you are always thinking that you have to do this or that yourself, you will defeat the purpose of partnering with a VA. There are many, many things that you can pass on to a Virtual Assistant (or other expert, as the case may be). If you aren’t sure if something can be delegated, just ask. Often, I Virtual Assistant will make suggestions on how she can support you - listen! If you are not sure what to pass on, here’s a refresher.

6. Willing to put systems in place. The VA/client relationship does not work well if you are constantly in emergency mode, stress mode or constantly have urgent deadlines. Virtual Assistants aren’t always readily available. They usually have more than one client and needs to organize her work so as to me the most efficient and effective as possible. It is important to allow Virtual Assistants put systems in place, to communicate well and give an ample time frame when delegating projects.

7. Respect and appreciate the partnership. If you only view Virtual Assistants as employees or slave labor, the relationship will not thrive. Virtual Assistants are business owners and experts in assisting; they are NOT low-end employees and should be treated as such.

In next and last post in this series, I am going to discuss how to find the perfect VA for.